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Advice on QSLing

1. Check the time in UTC/date/Call on your card is correct.

2. Enclose a self addressed envelope with your address in full,including your country,

3. Enclose IRC's/$$ (SASE for domestic) to cover return postage costs.

4. Use only the route given by the operator. If the operator tells youto QSL direct only or via his manager, do just that. There is no point inflooding the QSL Bureau with cards if he is not a member,

5. Use security tinted envelopes for your outgoing and returnenvelopes. Ensure that your return envelope is big enough. Theminiature 5.5x3.5 envelopes so many US hams are fond of using is too small andmany cards will have to be chopped , folded, or thrown away. Do not use a returnenvelope that has to be folded inside the outgoing envelope. Lumpyenvelopes invite curiosity. I have used Number 10 business envelopes withsecurity tinting for all outgoing cards for years with excellent results. I havean 'Air Mail' stamp from the office supply store I use on the foreignenvelopes. For return envelopes, we have manufactureda security tinted 3 7/8' x 7 1/2' white 22lb reply envelope that wesell in a pack of 25 for $3.00 plus $2.000 s/h. We also have them in a pack of 100 for $10.00 plus $8.00 s/h. This envelopes works greatfor Asian, European and Domestic replies.

6. Don't write the date backward. 02-11-98 is 2 November 1998. Many DX stations are not on computer and you will get a 'not inlog' reply.

7. If your QSL is double sided, is your call printed on both sides? If the call is on one side and the information is on the other, it makesfor errors when large numbers of cards are processed.

8. Imagine you do not speak the native language. Is your addressclear on your card? Many cards are designed with the operator name in oneplace, the address in another, and the city and state in still another.

9. Is your county on your card? Many recipients of your card arecounty hunters. How about grid squares and IOTA?

10. Enclose an extra $ or IRC with your card. There is no profit inQSLing for the DX station or manager. They are providing you with a service, andthey probably don't need another 'W' card for their collection.

11. Avoid dealing with postage stamp dealers. Most times you will savemoney by sending IRC's or $$, and chances are the stamps are obsolete or postagerates have changed by the time they receive your card.

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I pulled the following off the DX Reflector a while back. Ithink Doug has some great ideas here.

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I think all of us become 'QSL managers' the day wedecide to buy ham gear and get on the air. As many other DXers/Contesters, I'mvery active and make many thousands of QSOs per year, have been on severalDXpeditions, and receive tons of cards (and reply to ALL) via the burro.

We could all go on forever on what is the 'ham thing'to do, and what a QSL manager 'should do'. I also have my own gripesabout a few QSL managers,but rather than being negative, I'll post some tips onreducing the 'financial burden' of QSLing. These tips are reallygeared towards people who handle large quantities of cards, but could be used byanybody.

73 de Doug, N6RT

QSL CARDS

QSL cards themselves are a part of the cost equation of QSLing.The cost of 1000 QSLs can range anywhere from $30 (or less) for'plain' cards to over $100 for really nice color photo glossy cards. Ipersonally use color photo cards because I think it increases the'thrill' of receiving a card. But if you are looking to lower yourQSLing costs, use the plain inexpensive cards. They all count the same towardsDXCC, WAZ, etc.

When ordering QSLs, use a design that will allow you to putinformation for more than one QSO on a card. It's cheaper to send one cardconfirming say three QSOs instead of sending three separate cards.

If you are a member of a DX Club and go on a DXpedition, ask theclub if they will sponsor the QSL cards. A bunch of us from the SouthernCalifornia DX Club went on a DXpedition for last years CQWW contest. The clubvery generously sponsored 8000 color picture QSLs. In return, we put the clublogo and web page address on the card. Clubs love to get their name out thereand it can also help attract new members. We also gave a slide show presentationon our DXpedition at a club meeting (which hopefully also has the benefit ofgetting other members more interested in going on their own DXpeditions!).

If you are a QSL manager for one or more DX stations, considergoing the route of W3HC and establishing a 'QSL fund' (seehttp://www.qsl.net/w3hc). Mac seems to be very successful with this method.While many people mail in donations for the big DXpeditions, many people arealso happy to chip in ten bucks or whatever to help provide QSLs for a foreignham that maybe can't afford cards but wants to help his fellow hams with a QSLfor a new country. Your call gets printed on the QSL card as a sponsor.

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RECEIVING YOUR QSL BUREAU CARDS

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Burro card sorters are some of the nicest guys you'll ever meet!If you live in a large population area and belong to a DX Club, there is a goodchance that your letter sorter may also a member of the club, or that there issomebody in the club that is friends with your letter sorter. See if it ispossible for the sorter or one of his friends who attends club meetings todeliver the cards to you at a club meeting instead of mailing them. (the lettersorter for my old callsign hand delivered ONE CARD to me at field day lastweekend, what service!).

Many letter sorters keep 'books' that an IRS agent couldn'teven find problems with! Heck, the W5 bureau even has a web page telling you howmany cards and envelopes people have on file! Many sorters keep track of silentkeys, postage, dates of mailings and other notifications, etc. They are usuallyvery detailed and try to optimize everything. (by the way, many sorters also paymoney out of their own pockets to send notices, pay for supplies, etc.) I wouldbe really surprised if a letter sorter would not consider mailing a large quantityof cards to somebody using something other than a standard mail rate. Without myasking, I have received burro cards using priority mail (only $3.20 for twopounds!). If you receive a lot of cards using 'standard postal rates',send a letter to your sorter to see if they can make an exception and usepriority mail or something cheaper. (I was a letter sorter at one time).

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SENDING BUREAU CARDS

Folks, the ARRL isn't the only show in town. Consider makingdirect mailings to the DX bureaus. You already have to separate all of the cardsby country to use the ARRL outgoing burro anyway! If you have say 70 cards goingto Japan, Germany, Russia, etc... set the cards for each country aside and mailthem directly to that countries incoming QSL bureau. A list of all QSL bureauaddresses can be found at http://www.iaru.org/iaruqsl.html. YOU DO NOT HAVE TOUSE EXPENSIVE AIR MAIL! I just called the local post office, and it only costs$2.48 to mail 8 ounces of cards (about 70 QSLs) via surface mail to Japan(versus $4.85 for air mail). There may be even cheaper postal rates that I'm notaware of. Not only will you avoid the $6 per pound fee of the ARRL outgoingbureau (plus postage to Newington), but your cards will be received much faster.You can easily save four dollars per pound or more using this method.

There are some clubs that will mail your cards to the ARRLoutgoing bureau as a 'membership benefit'. You still have to pay the$6 per pound, but the club bundles everybody's cards together (you bring them toa club meeting) and mails them in one big box. This will save you the postage ofmailing the cards. Check with your club to see if they have such a service.

I have also seen pictures and notes in a few magazines wheresome QSL bureau people have setup booths at various hamfests where people can drop-offand pick up cards.

MISCELLANEOUS

Qsl Cards Free

One other note on QSLing. One of the best bargains for DX QSLingis theWF5E DX QSL Service. You can find details at http://www.qsl.net/wf5e. Thebottom line is that for one dollar per five cards, Les will send them direct tothe QSL manager or DX station, and return them to you via the incoming bureau.Faster than using the bureau, and cheaper than sending direct!

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Hi Ron,
Many sending SASEs either leave the return address on the SASE blank or they place the dx station's address.
Well, since I want the dx station's QSL card, I for years have been placing my address in both the addressee and addressor's positions on the SASE.
This way, once placed in the mail, I will receive it. Should one of the addresses become unreadable then it will go to the other and either way I receive it. Once in the mail stream I do NOT want it to go back to the dx sender.
73 and good entities to you,
Ray Husher
W5EW